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Purchasing Assistant PRN Day

Req #: 17009999
Location: Orange City, FL
Job Category: Supply Chain/Purchasing
Organization: Florida Hospital Fish Memorial
Potential Referral Bonus: $


Work Hours/Shifts

Per Diem, Days


Florida Hospital Fish Memorial

For a young hospital built in 1994, Florida Hospital Fish Memorial has a long history dating back to 1952. Beginning as a humble, 50 bed facility more than six decades ago, we’ve grown to become one of Volusia County’s most comprehensive and trusted healthcare resources. With Florida Hospital's tremendous resources and expertise, our community hospital has continued to thrive due to constantly improving advanced medical technologies and experienced clinical talent.


Through our dedication to excellence we have been recognized as Orlando Sentinel’s "Top 100 Companies for Working Families" for 9 consecutive years. We also received the Performance Achievement Award from the Medicare Quality Improvement Organization of Florida, as well as, the 24th Annual Commissioner’s Business Recognition Award from the Florida Educational Foundation and Florida Department of Education.


As a member of Adventist Health System, Florida Hospital Fish Memorial operates as a not-for-profit organization focused on improving the health of the community it serves. This is a direct reflection of our mission to extend the healing ministry of Christ with skill and compassion." Best of all, it’s just a short trip from some of Florida’s most exciting attractions—and minutes from the beaches in Daytona!



  1. Provides back up support for the Materials management departmental functions.  Prepares (or authors) correspondence for the signature of the management team through Basware and People Soft.  Proficiently utilizes computer equipment accurately for preparation of all correspondence.
  2. Assures the smooth and orderly function of processing the mail and assuring the proper distribution between our bulk mailer and the US post office.  Has the authority to make decisions in the absence of the management staff pertaining to decisions that have been discussed previously.
  3. Assures the smooth and orderly function of the management of the beeper contract for departmental use.
  4. Responsible for working closely with all departments coordinating product conversion that are agreed upon through our internal and corporate VAT committees.
  5. Assures all local contracts are uploaded on ARC.
  6. Coordinates Capital that require Corporate and or MD Buyline reviews before the creation of the requisition.
  7. Responsible for the review and building of the requisitions for the custom brace’s.  
  8. Attends all committee meetings to which he / she is appointed to and carries out committee responsibilities in a timely and proficient manner. 
  9. Researches as needed on special issues or problems.  Provides insight with the updates of Policy and Procedures for the Materials Management Department and creating new ones.  Responsible for assisting with the Management Plans and making sure we are in compliance. Makes sure that the logbooks are kept up and periodically check them.  Controls all policies, manuals, office supplies, records and reports.
  10. Provides reception support to the Materials Management department.  Answers the telephone promptly and in a courteous manner and offers assistance wherever possible.  Handles several telephone calls at once, ensuring callers are not left holding on the line for an extended period of time. This position greets and directs the vendors assuring that they are properly signed in through vendor mate and issue the appropriate in-house identifications.   
  11. Investigates and responds to complaints – acts as department liaison.  Uses judgment in means of producing information, traces and corrects errors.  Respond both orally and in writing to inquiries from vendors, contractors and employees.  Makes sure all work is done in a timely manner – assisting in gathering information for the team.
  12. Performs varied computer duties.  Remains updated on computer feasibility, researching better and more efficient usage.  .
  13. Monitors and reviews monthly reports and makes recommendations to improve cost-effectiveness within the departments.  Reviews daily time records to determine hours spent for services outside department for appropriate billing of those areas.  Maintains current and accurate departmental records.  Prepares monthly statistical reports to provide tracking mechanisms on departmental productivity, budget adherence and departmental growth.
  • Strong organizational skills and knowledge of office procedures required.
  • Excellent communication skills required and a good command of spelling and grammar. Proficiency in Word, Excel and PowerPoint required.
  • Must be able to manage multiple projects and adapt to changing priorities.
  • Requires a high school diploma or equivalent
  • AA degree preferred.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.
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